Application Of The Ten Privacy Principles - How We Treat Your Personal Information
The kind of information we collect The Official Fundraising Handbook gathers and uses Personal Information in order to provide you with the products and services you have requested, namely: information that is required to effectively market fundraising products to its clients as well as to ensure that you are satisfied with the products and services we have provided. The Official Fundraising Handbook may also use your Personal Information to update you about our services and to offer you additional products or services that you may be interested in, so that we may continue to serve your fundraising needs.
We may be required to collect your social insurance number if the federal government obligates us to do so pursuant to the Income Tax Act.
If you visit The Official Fundraising Handbook Web sites, we do not collect personally identifiable information about you unless you provide it. All information that you do provide us with is securely maintained and kept strictly confidential. This Privacy Policy does not apply to aggregated data from which it is not possible to determine the identity of a specific individual. The Official Fundraising Handbook reserves the right to use aggregated data in any way that it determines appropriate.
How we use your information At The Official Fundraising Handbook we use Personal Information for three general purposes:
- To communicate with you in order to provide you with our products and services.
- For inclusion in documentation relating to your particular fundraising transaction.
- Transactional information to monitor our level of service and report back to you to ensure your satisfaction with the provision of such services.
We will only use Personal Information for the purpose that we have disclosed to you. If we want to use your information for a different purpose, we will notify you and ask for your consent first.
When we are permitted to disclose your information
The Official Fundraising Handbook is obliged to keep your Personal Information confidential except under the following circumstances:
(i) When authorized by you
Many of the services offered by The Official Fundraising Handbook require us to obtain Personal Information about you in order to perform the services you have engaged us to provide. We will always obtain consent from you first, and we will never use the information for purposes other than those we have told you about. You may withdraw your consent at any time, subject to any legal implications (which we will inform you about). In some cases, if you do not consent to our use or disclosure of certain Personal Information, we may be unable to continue to provide all or part of the services you have requested.
(ii) When required by law
The type of information we are legally required to disclose usually relates to government tax reporting requirements. In some cases, however, such as under a court order, we may be required to disclose certain information to persons specified in the court order. We will only provide the specific information requested and only upon being satisfied that the authorities have legitimate grounds to request the information.
(iii) When permitted by law
The legislation has provided certain situations where The Official Fundraising Handbook is legally permitted to disclose Personal Information without your consent. Examples include situations involving the collection of debt in arrears, or suspicion of illegal activities.
With whom we may share your information
(i) The Official Fundraising Handbook employees in the course of daily operations, access to sensitive Personal Information is limited to those employees with a legitimate reason for accessing it. As a condition of their employment, The Official Fundraising Handbook employees are required to follow all applicable laws and regulations, including this Privacy Policy. Unauthorized use or disclosure of confidential client information by any The Official Fundraising Handbook employee is prohibited and may result in disciplinary measures.
(ii) The Official Fundraising Handbook affiliates In order to better meet your needs, we may share some of your Personal Information with our affiliates. We will only do this with your express consent and you may withdraw this consent at any time. The procedure for withdrawing consent is outlined below under the section "Opting Out."
(iii) The Official Fundraising Handbook third-party suppliers As you may know, we may engage and coordinate third-party suppliers to provide you with certain services offered through The Official Fundraising Handbook. Such suppliers are only given the information that is needed to provide the specific service for which we contract them to provide. Suppliers are obliged to protect the confidentiality of your Personal Information and are prohibited from doing anything with this information that we have not authorized them to do. They are required to treat your Personal Information in a manner consistent with the The Official Fundraising Handbook Privacy Policy.
(iv) Sale of Business We may transfer your personally identifiable information to a third party in connection with a sale, merger, or other disposition (whether of assets, stock, or otherwise) of our business.
How we safeguard information
The Official Fundraising Handbook takes every precaution to maintain the security of its information and information systems. Client files are stored on site, with restricted accessed limited to authorized employees. When you telephone a The Official Fundraising Handbook employee to speak about your file, you may be asked for some personally identifying information. This type of safeguard is designed to ensure that only you, or someone authorized by you, has access to your file.
 
|
